Overview of Opportunities
There are currently no auditions scheduled.
- Pacific Symphony Youth Orchestra Manager
- Artistic & Operations Coordinator
- arts-X-press Dance Instructor
- Subscription Representative
The primary role of the Pacific Symphony Youth Orchestra (PSYO) manager is to supervise and maintain the day-to-day coordination, weekly rehearsals, and annual performances/special events of PSYO in collaboration with the PSYO music director and Pacific Symphony Youth Ensembles (PSYE) administrative staff.
- Attend every weekly rehearsal for the ensemble to oversee the setup, fulfill music needs, answer student/parent questions, and assist the ensemble conductor in taking care of logistical needs.
- Collaborate with PSYE managing colleagues in arranging logistical needs for each rehearsal.
- Coordinate with PSYE managing colleagues and Pacific Symphony stage manager in arranging logistical needs for each concert at Renée and Henry Segerstrom Concert Hall.
- Plan, implement, and supervise annual weekend retreat at Pali Mountain Retreat & Conference Center in Running Springs, CA.
- Create production timelines for performance days, retreats, and PSYE special events.
- Supervise all onsite student musicians, parent and/or community volunteers, and all hired professional personnel at all times.
- Collaborate with Pacific Symphony Youth Wind Ensemble manager in obtaining and fulfilling weekly percussion needs.
- Maintain regular communications with parents and students of PSYO by collaborating with PSYE managing colleagues in composing weekly e-newsletter.
- Answer parent and student e-mails and phone calls throughout the week prior to each rehearsal.
- Collaborate with PSYO music director and program director in planning, arranging, and preparing for each weekly rehearsal and annual overnight retreat.
- Produce updated ensemble season calendars, concert flyers, and musician memos to distribute to PSYO students at weekly rehearsal and to insert in weekly e-newsletter.
- Track student absences and follow up with absence requests in accordance to the student program policy.
- Manage, maintain, and update student contact database which is used regularly by all PSYE administrative staff.
- Serve as ensemble music librarian by ordering music from publishers and preparing individual parts for musicians and sectional coaches.
- Hire Pacific Symphony musicians and guest artists for performances, sectionals, and retreats as needed.
- Collect, track, and process all incoming student program fees.
- Assist in the planning, implementation, and supervision of ensemble domestic and international tours.Have a valid driver license and regular access to a vehicle
- Assist in management and implementation of PSYE’s annual auditions held in May/June of each year.
- Collaborate with PSYE colleagues, conductors, and directors in creating program recruitment tools and ideas.
- Identify chamber ensembles for special events and coordinate chamber rehearsals on an as-needed basis.
- Maintain and organize department files, invoices, and supplies.
- Assist the Director of Youth Ensembles in day-to-day operations as needed such as arranging complimentary tickets, creating marketing material, and performing research projects.
The primary role of the Artistic and Operations Coordinator is to arrange many of the front-of-house logistics for each Pacific Symphony concert at the Renée and Henry Segerstrom Concert Hall and at Pacific Amphitheatre. Additionally, he/she manages the Café Ludwig series and provides general administrative support to the Operations Department under the supervision of the Vice President of Artistic & Orchestra Operations.
- Maintain communication with both Pacific Symphony and Renée and Henry Segerstrom Concert Hall staff in organizing lobby logistics for each concert
- Conduct production meetings with the Pacific Symphony staff for each performance
- Create and Distribute Concert Information Sheets, Front of House Requests and Concert Timelines for each performance
- Arrange for guest artist accommodations as needed
- Develop concert program memos for program books
- Assist in concert production with tasks administered by the VP of Artistic & Orchestra Operations
- Coordinate the planning and execution of Pacific Symphony’s Café Ludwig Chamber Music Series
- Hire and manage a seasonal crew for all concert-day functions and activities related to Pacific Symphony’s concerts at the outdoor Pacific Amphitheatre
- Arrange summer crew schedule, prepare payroll and maintain crew database throughout the summer
- Evaluate performance and convey conduct/safety expectations to summer crew
- Maintain regular correspondence with Pacific Symphony staff and Pacific
- Amphitheatre staff in coordinating concert-day activities and equipment requests
- Communicate all concert-day logistics to production staff and summer crew by preparing and distributing appropriate paperwork in a timely fashion
- Assist the Operations staff in all areas of concert production on an as-needed basis
- Maintain and organize department files, invoices and supplies
- Assist the Vice President of Artistic & Orchestra Operations in day-to-day operations such as booking travel plans, arranging for complimentary tickets and performing research projects
- Assist in the creation and distribution of the orchestra calendar to the musicians
- Create and gather results from guest conductor surveys
- Perform specially administered tasks as needed projects.
The arts-X-press Dance Instructor is a vital member of our summer arts program faculty, working with 10-15 middle school students of diverse abilities in a classroom setting for two hours a day, residing on campus and participating in all other program activities throughout the rest of the day. The purpose of our arts workshops is to encourage creative risk-taking and growth in the art form, foster teamwork between students and teach basic techniques they may not encounter in a school classroom.
All arts-X-press instructors reside on campus for the duration of their 5-day session and take part in excursions and workshops in addition to classroom instruction. This position requires the instructor be both a teacher and a chaperone for the program. More information about the program can be found on our website at www.pacificsymphony.org/arts-x-press.
- Are responsible for creating and directing all workshop activities and/or class time. There is no set curriculum for the workshops. Instructors are encouraged to create their own plan for using class time. Some students in the class will have a great deal of experience in their art form. Some students will have had no formal training at all in the art form. The most effective instructors have created activities where all students could participate, feel involved and learn about the art form regardless of skill level. Each instructor will have at least one counselor helper during the workshop time. This counselor can be used as an assistant and participant in the workshop.
- Live onsite at Concordia University during program execution (24 hours per day for 5 full days) and assist in all aspects of the program including mentoring and supervising students and counselors and chaperoning excursions, workshops and group activities.
- All needed classroom supplies will be procured by the instructor within the approved budget. Any supplies purchased with this budget will remain the property of Pacific Symphony.
- Participate in all activities, workshops and excursions.
- When needed, enforce safety or rules.
- Live in the dorms with students as a program chaperone.
- Make pre-session phone calls to welcome students.
- Meet busses on first and last days of programs to ensure student safety.
Do you enjoy talking on the phone? Do you enjoy classical music and the Symphony? Are you articulate, friendly and enthusiastic? Do you have sales experience?
If so, we would love to meet you. We are seeking telephone representatives to make outbound sales calls on behalf of Pacific Symphony. Callers must be highly motivated and comfortable engaging people of varying backgrounds. A positive, upbeat attitude and the ambition to meet and exceed your goals is a must. Knowledge of and passion for music and the performing arts is desirable.
Qualified leads will be provided; no cold calling. We provide training, a welcoming office environment and a competitive compensation structure. There is a 20-hour-per-week minimum. More hours may be available. Shifts are 5-9 p.m.
To apply, please call (714) 876-2301.
Pacific Symphony offers internships for students interested in a career in a non-profit arts organization. Interns will be exposed to the many facets of the administrative office responsible for the operation of the organization and should come away with an understanding of how the non-profit arts world operates. Internships are often available in the following areas:
- Concert Production/Operations
- Public Relations
- Special Events
Interns must demonstrate strong computer skills, strong written and oral skills, organization skills, and the ability to perform multiple tasks with attention to detail. They must maintain a professional attitude and be able to interface successfully with a variety of personalities.
Internships are unpaid and require a minimum of 10 hours a week (scheduling is flexible) during regular office hours. Pacific Symphony is located in Orange County, California and does not provide housing, transportation, or relocation costs. Assignments will be based on the interest and qualifications of the intern and the needs of each individual department.
For information on internship openings or interest in applying please contact (714) 755-5788.
Volunteer positions at Pacific Symphony are available in the following areas (click to view):
- Artistic and Orchestra Operations
- Education and Community Engagement
- Marketing and Public Relations
If you would like information on volunteering for Pacific Symphony, please contact:
Director of Volunteer Services
Lisa will be happy to tell you about our volunteer opportunities.